Our client global insurer that offers their clients superior coverage and service. They embody the principle of focusing on retaining experienced and talented employees to differentiate us from the rest of the pack. They employ a disciplined underwriting approach and prudent risk selection across all types of business.

Their mission is to provide their insureds with superb coverage and claims handling through careful and diligent underwriting of risks and business-friendly solutions.

They are currently in need of an Executive Assistant to the Regional Manager based in Melbourne allowing the executive time to focus on other elements of their role. You will need to be comfortable working across all levels of the organisation and will always display the utmost confidence and discretion.

Key Responsibilities:

* Diary and meeting management (internal and external meetings)

* Monitor email inbox

* Organisational and international travel for executives and visitors (through a travel agent)

* Creating letters, memos, faxes, emails, reports as applicable, either composing them or taking dictation

* Meeting Administration and Document Formatting

* Coordination of quarterly Committees, including drafting agendas, compiling materials

* Co-ordinate draft, collate and distribute meeting materials and agendas

* Co-ordinate various projects, priorities, and deadlines

* Liaising with high profile clients and senior external parties

* Arrange internal meetings and working lunches

To be successful in this role you must have;

* Advanced minute taking skills, preparing for, attending and minute taking meetings

* Ability to work to tight deadlines and remain calm under pressure

* Ability to organise self and others seamlessly

* High level of discretion and a professional attitude

* Ability to develop strong working relationships across the business

* Experience working in a relevant role, i.e. Executive Assistant

* Flexible approach to work, ability to work autonomously and as part of a team

* Good organisational and time management skills

* A confident manner and the ability to communicate effectively (written and verbal)

APPLY NOW or call Jared on 03 9604 2322 for a confidential conversation.